During their meetings, ASCnet Product Advisory Committee members share ideas they come across that can save fellow members time and make their jobs more efficient. Sherry Koehler, vice president, Warner and Company Insurance in Fargo, N. Dak., brought up one idea—something she’s making use of in her Vision system.
“I had known about this feature, but just recently put it to use for one of our larger entries” she says. “It’s a real timesaver.” The process involves recurring, monthly journal entries she uses to record management fees to each of the agency’s offices and three departments. Here is how she describes it:
“A great way to save time and have less keying errors is to use the Recurring/Default Journal Entry function in General Ledger in Vision. This works great for those periodic journal entries you need to do that have a number of line items.
“We have set up default entries for payroll, depreciation and management fees. It works great for us because we have three departments and four branch offices, so the combination can lead to quite large journal entries. We used the Default Entry, so that you can make changes each time, rather than a Recurring Entry, where the amount and dates never change and they occur automatically. You do need to enter an amount when you set up the entry, so I just put in .01 for each line.
“To use the entry, click on Journal Entries, add a journal entry (using the ‘New’ icon) and enter your dates. Then, on the Default Entry drop-down box, choose the entry you wish to use. Complete the entry with the amounts you need.
“All the GL numbers and departments are already set up, so you don’t need to key them each time.
Have you done this? Do you have another idea that might help other members? If so, please share it in the “comments” section below.
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